Staging and Setup Information for Participants

Thank you for participating in the 2010 Chesapeake Energy Parade of Lights! Please review this information carefully as we’ve tried to include as much information as possible to help you make this evening one to remember! 

Please be sure to review our Parade Policies.

Please be sure to SIGN and send back the Indemnification Form 2010. 

Please be sure to review our Staging and Setup Information for Participants

Classifications and Staging Areas

Motorized (Float, Automobile, anything else that’s powered by a motor), Area A, Forest Park Blvd.

  • Enter and check-in at 10th Street. NO ENTRY on Fifth Street! 
  • Please check in NO LATER than 4:00 PM.  Latecomers will NOT be accommodated and will be removed from the parade without refund.
  • Parking for participants in the Cash America Parking Garage. No pass needed. Please enter the garage off of 7th Street.
  • ONLY PARADE VEHICLES ACTUALLY IN THE PARADE will be allowed into the Forest Park Blvd. staging area. Due to Fire Marshal regulations we must keep a fire lane open at all times and we cannot accommodate any vehicle/unit other than those specified in your entry. A PASS IS REQUIRED!
  • Robbie McMeans, Check In Captain

Equestrian, Area B, old RadioShack Parking Lot.

  • Enter and check in off of Purcy Street from Belknap Street
  • Parking available in this lot for equestrian vehicles
  • Larry Gantt, Equestrian Captain

Walking/Human Powered, Area C, Burnett Street

  • Enter and check in at Burnett Street and Weatherford Street
  • Parking available in Sundance III parking garage, a FEE MAY BE CHARGED. Other parking available in surrounding lots.
  • Tom and Martha Lunday, Walking Unit Captains

PLEASE NOTE! If you have an entry with BOTH Walkers AND a MOTORIZED unit, the Walkers MUST stage in Area C (Walking, Burnett Street) and the Motorized unit(s) MUST stage in Area A (Motorized, Forest Park Blvd.). This is for safety purposes. Your unit will be MERGED TOGETHER as the Motorized unit passes Burnett Street.
 
Parade Policies: Please review the Parade Polices carefully.
Line-up Information

  • You will be responsible for the information contained in these pages. It is important that everyone associated with your parade entry abide by the parade policies or it may result in the immediate removal of the entire entry from the parade with forfeiture of your participation fee.
  • Please note the number of lights required for your entry. Non-compliance with this will result in your dismissal from the parade, and you will forfeit your participation fee.
  • If you are entered as a non-profit organization, NO commercial signage will be allowed on your entry, otherwise you will need to pay the commercial fee.
  • Remember that NO SANTA CLAUS is allowed on any entry, although elves, Scrooge, Grinch, etc are allowed.
  • If you have generators, you MUST have a fire extinguisher.
  • PLEASE NOTE that ALL FLOATS must use flame-retardant materials in their construction, or be treated with flame-retardant chemicals. ALL HAY BALES MUST BE TREATED WITH FIREPROOFING.  The Fire Marshal will be on site to inspect floats, and you will be asked to show proof of this by presenting a certificate from the materials or chemicals used. Please note that non-compliance will result in dismissal from the parade

Mandatory Meeting for Participants:

There will be a mandatory meeting of the entry’s representative who will be responsible for setting the pace of the entry. This is to review our pacing procedures and to illustrate the necessity of maintaining a proper space between entries (30’). Long gaps result in our audience getting impatient and leaving…
 
Motorized Participants Meeting:

  • 4:30 PM, Cash America lower parking area, corner of 5th Street and Forest Park Blvd.

Equestrian Participants Meeting:

  • 4:30 PM, Equestrian Check-in area

Walking Unit Meeting

  • 4:30 PM, Burnett Street Check-in area

Parking:

  • Ample parking is available at Cash America (5th Street) and at the Chase/Bank One/Sundance Parking III parking area off of Throckmorton.
  • If you indicated a tow vehicle or automobile as part of your entry, the vehicle pass is available by email. Only print one per parade vehicle. Only pass vehicles will be allowed in the line-up area.

Communication:

  • You MUST provide a cell phone number for us for the on-site person who will be responsible for your entry, if you have not already done so. Please email this information to kari@dfwi.org.
  • Your Staging Captain(s) will be available throughout the check-in and staging period for assistance.

Script:

  • Please provide no more than a 30-second script for our announcers. If we do not receive this by November 15 we will write the script ourselves but we cannot assume any responsibility for the accuracy of what we write about your entry. Please email your script (if you haven’t already done so) to kari@dfwi.org.

Payment:

  • Please note that your payment and Indemnification Form must be received by November 12, 2010. There can be no exceptions to this. If we do not have payment by that time, we will notify you and let you know you will not be in the parade. NO PAYMENTS WILL BE ACCEPTED AT THE PARADE STAGING AREAS. We do accept Visa or Mastercard – please call our offices and speak with Kari, x 24, to make those arrangements.

This year’s 28th anniversary event is going to be the best and brightest parade of them all, and we appreciate your efforts in meeting the lighting requirements. If you have any questions or need additional information, please call our office at (817) 336-2787. Thank you for your support and we look forward to your participation.